Privacy statement: Works, operations and events

This privacy notice applies to the processing of personal data of the following categories of data subjects:

• individuals carrying out and commissioning works on the Port of Antwerp-Bruges site that requires (pre-)notification
• individuals and principals of works that require a nautical admission from the Port of Antwerp-Bruges.
• individuals carrying out and commissioning works, operations and events in the port area that affect shipping.

2.1 The controller for this processing is Port of Antwerp-Bruges.

2.2 The Data Protection Officer of Port of Antwerp-Bruges can be contacted at dpo@portofantwerpbruges.com.

• To ask the person concerned for information about the planned works and to communicate the decision on the nautical admission.
• To inform port users by nautical message of works, operations or events at the port that affect shipping traffic and to enable them to contact the principal and contractor directly.
• To contact the person concerned in the event of any operational problems or calamities.

The processing is necessary for the performance of a task in the public interest, i.e.:

• monitoring the safety of works, operations and events carried out at Port of Antwerp-Bruges sites, both on behalf of those implementing the works, the operations, or the events and on behalf of the other port users.
• access control for Port of Antwerp-Bruges buildings.

The need to comply with a legal obligation incumbent upon Port of Antwerp-Bruges, i.e.:

• access control for ISPS facilities belonging to Port of Antwerp-Bruges.
• providing contacts for works, operations or events affecting the shipping industry to the port users and sending the same information by NtS message to other RIS authorities (Directive 2005/44/EC of the European Parliament and of the Council on harmonised river information services (RIS) on inland waterways in the Community and Commission Regulation (EC) 414/2007 of 13 March 2007 concerning the technical guidelines for the planning, implementation and operational use of river information services (RIS)).

• To inform port users by nautical message of works, operations or events at the port that affect shipping traffic and to enable them to contact the principal and contractor directly.
• To contact the person concerned in the event of any operational problems or calamities.

The processing is necessary for the performance of a task in the public interest, i.e.:

• monitoring the safety of works, operations and events carried out at Port of Antwerp-Bruges sites, both on behalf of those implementing the works, the operations, or the events and on behalf of the other port users.
• access control for Port of Antwerp-Bruges buildings

The need to comply with a legal obligation incumbent upon Port of Antwerp-Bruges, i.e.:

• access control for ISPS facilities belonging to Port of Antwerp-Bruges.
• providing contacts for works, operations or events affecting the shipping industry to the port users and sending the same information by NtS message to other RIS authorities (Directive 2005/44/EC of the European Parliament and of the Council on harmonised river information services (RIS) on inland waterways in the Community and Commission Regulation (EC) 414/2007 of 13 March 2007 concerning the technical guidelines for the planning, implementation and operational use of river information services (RIS)).

• Requesting access and coordinating the planned and current works.
• Contacting the contractor in case of emergencies.

The processing is necessary for the performance of a task in the public interest, i.e.:

• monitoring the safety of works, operations and events carried out at Port of Antwerp-Bruges sites, both on behalf of those implementing the works, the operations, or the events and on behalf of the other port users.
• access control for Port of Antwerp-Bruges buildings.

The need to comply with a legal obligation incumbent upon Port of Antwerp-Bruges, i.e.:

• access control for ISPS facilities belonging to Port of Antwerp-Bruges.
• providing contacts for works, operations or events affecting the shipping industry to the port users and sending the same information by NtS message to other RIS authorities (Directive 2005/44/EC of the European Parliament and of the Council on harmonised river information services (RIS) on inland waterways in the Community and Commission Regulation (EC) 414/2007 of 13 March 2007 concerning the technical guidelines for the planning, implementation and operational use of river information services (RIS)).

The processing of the personal data is mandatory, since in the event of failure to provide the data, the controller can no longer comply with its statutory obligation, i.e.:

• access control for ISPS facilities
• informing port users of works, operations or events affecting the shipping industry

4.1 In addition to the personal data that Port of Antwerp-Bruges obtains directly from you, it also processes personal data from another source, namely:

• for individuals carrying out and commissioning works for which a nautical permit is required: from the person who has applied to Port of Antwerp-Bruges for the nautical permit: company name, name, e-mail address and telephone number.
• for individuals carrying out and commissioning work on a Port of Antwerp-Bruges site where a (pre-)notification is required: from the person who created the pre-notification: company name, name, e-mail address and telephone number.
• for individuals carrying out works, operations and events in the port area with impact on shipping: from the principal: company name, name, e-mail address and telephone number (for composing nautical message).

In the context of this processing, your personal data will be transferred to third parties within the EU, namely:

• the company name, name, e-mail address and telephone number of the contractor and principal to the RIS authorities of third countries for the purpose of informing inland skippers calling at the ports of Antwerp and Zeebrugge when works are being carried out. This is done by means of NtS messages (notices to skippers).

Your personal data will not be transferred outside the European Economic Area.

Port of Antwerp-Bruges will keep your personal data for a 3-month period.

For more information, you can always contact dpo@portofantwerpbruges.com.

In accordance with the Applicable Privacy Legislation, you may exercise the following rights (if and to the extent applicable):

• You can request access to and receive a copy of any personal data we have processed concerning you.
• You can also request that your personal data that is incorrect or incomplete be corrected or completed.
• You can request that your personal data be deleted.
• You can object to the processing of your personal data, request that we restrict the processing of your personal data or request the portability of your personal data.
• You can also object, free of charge, to the processing of your personal data for direct marketing purposes by contacting Port of Antwerp-Bruges at the address below or by using the unsubscribe link in any direct marketing communication.
• If we collect and process your personal data with your consent, you can withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of any processing based on your consent before it is withdrawn.

You can exercise these rights by sending an e-mail to the following e-mail address: dpo@portofantwerpbruges.com. We will handle your requests in accordance with the Applicable Privacy Legislation.

Finally, you also have the right to file a complaint with a supervisory authority.

Port of Antwerp-Bruges is responsible for the collection and use of your personal data as described in this Privacy Statement. You can contact us at dpo@portofantwerpbruges.com.

Contact details of the Data Protection Authority (DPO): dpo@portofantwerpbruges.com.

We may update this Privacy Statement from time to time to comply with business, legal or technical developments. When we update our Privacy Statement, we will take appropriate measures to inform you, depending on the significance of the changes and the statutory requirements in this regard.