Privacy statement: Works, operations and events

Last updated: 18 July 2025

Port of Antwerp-Bruges (hereinafter referred to as “POAB”, “we” or “us”) attaches great importance to the protection of personal data. Personal data consist of all of the information about an identified or identifiable natural person (hereinafter referred to as the “data subject”, “you” or “your”).

We will always protect your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or “GDPR”) including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter collectively “Applicable Privacy Legislation”).

This notice concerning the processing of your personal data (hereinafter “Privacy Statement”) was drawn up to clearly inform you about the processing of your personal data and your rights as a data subject. Please therefore read this document carefully and if you have any questions, please contact us using the contact details in Section 9 below.

1. Application of this statement

This Privacy Statement applies to the processing of personal data of the following categories of data subjects:

individuals carrying out and commissioning works on a Port of Antwerp-Bruges site where (advance) notification is required.
individuals and principals of works that require a nautical permit from Port of Antwerp-Bruges.
individuals carrying out and commissioning works, operations and events in the port area that affect shipping.

2. Data controller

2.1 The controller for this processing is Port of Antwerp-Bruges.

2.2 The Data Protection Officer of Port of Antwerp-Bruges can be contacted at dpo@portofantwerpbruges.com.

3. Overview of the processing (purpose, personal data, legal basis)

Purpose	Personal data	Legal basis
To ask the data subject for information about the planned works and to communicate the decision regarding the nautical permit.	Company name, name, e-mail address and phone number	Task in the public interest: monitoring the safety of works, operations and events being carried out on sites belonging to POAB
To inform port users by nautical message of works, operations or events in the port that affect shipping traffic and to enable them to contact the principal and the contractor directly.	Company name, name, e-mail address and phone number	Statutory obligation: informing users of the port of the contact persons concerning works, operations or events with an impact on shipping and sending the same information within Notices to Skippers to other RIS authorities. (Directive 2005/44/EC and Regulation 414/2007 of the Commission of 13 March 2007)
To contact the data subject in the event of any operational problems or calamities.	Company name, name, e-mail address and phone number	Task in the public interest: monitoring the safety of works, operations and events being carried out on sites belonging to POAB
Badge management	Identity details Contact details Location details Professional details Details of conduct and/or behaviour	A task that is in the public interest, more specifically to guarantee maritime security in ports and port facilities (Art. 2.5.2.86, 1° of the Belgian Shipping Code).
Checking the use of badges when entering sites or buildings	Identity details Contact details Location details Professional details Details of conduct and/or behaviour	Justified interest
Keeping track of visitors	Identification data (surname and first name) Date and time of visit	Justified interest

Insofar as the processing of personal data constitutes a contractual or legal obligation and the data must be provided by the data subject, the data subject is required to provide the personal data.

4. Source of personal data

4.1. In addition to the personal data that Port of Antwerp-Bruges obtains directly from you, it also processes personal data originating from another source, namely:

in the case of individuals carrying out and commissioning works for which a nautical permit is required: from the person who applied to Port of Antwerp-Bruges for the nautical permit: company name, name, e-mail address and telephone number.
in the case of individuals carrying out and commissioning work on a Port of Antwerp-Bruges site where (advance) notification is required: from the person who created the pre-notification: company name, name, e-mail address and telephone number.
in the case of individuals carrying out works, operations and events in the port area with an impact on shipping: from the principal: company name, name, e-mail address and telephone number (so that a notice to mariners can be compiled).

5. Categories of recipients

In accordance with the Applicable Privacy Legislation, the company name, name, e-mail address and telephone number of the contractor and principal can be shared with the RIS authorities of third countries for the purpose of informing inland skippers calling at the ports of Antwerp or Zeebrugge during the period in which the works are being carried out. This is done by means of NtS messages (Notices to Skippers).

6. International transfers

Your personal data will not be transferred outside the European Economic Area (EEA).

7. Retention period

Port of Antwerp-Bruges will keep your personal data for a period of five years.

For more information about this, you can contact dpo@portofantwerpbruges.com at any time.

8. Your rights as a data subject

In accordance with the Applicable Privacy Legislation, you may exercise the following rights (if and to the extent applicable):

You can request access to and receive a copy of any personal data we have processed concerning you.
You can also request that your personal data that is incorrect or incomplete be corrected or completed.
You can request that your personal data be deleted.
You can object to the processing of your personal data, request that we restrict the processing of your personal data or request the portability of your personal data.

You can exercise these rights by sending an e-mail to dpo@portofantwerpbruges.com. We will handle your request in accordance with Applicable Privacy Legislation.

Finally, you also have the right to file a complaint with the Data Protection Authority:

Data Protection Authority
Rue de la Presse 35, B-1000 Brussels

+32 (0)2 274 48 00
+32 (0)2 274 48 35
contact@apd-gba.be
https://www.dataprotectionauthority.be/

9. Contact details

POAB is responsible for the collection and use of your personal data as described in this Privacy Statement. You can contact us at dpo@portofantwerpbruges.com.

Contact details of the Data Protection Officer (DPO): dpo@portofantwerpbruges.com.

10. Updates to this Privacy Statement

We may update this Privacy Statement from time to time to comply with business, legal or technical developments. Whenever we update our Privacy Statement, we will take appropriate measures to inform you, depending on the significance of the changes and the statutory requirements in that regard.