Privacy statement: Public contracts and procurement

Notification of processing of personal data


Last updated: 20/05/2022

Port of Antwerp-Bruges processes personal data in accordance with the clause added at the end of this section.


When a tenderer puts itself forward for this public contract by submitting a bid, the tenderer hereby states:

  • that it shall always comply with the applicable laws and regulations on data protection and the processing of personal data and that it shall handle the personal data of, inter alia, Port of Antwerp-Bruges employees, which it will process in the context of this public contract, in a practical and lawful manner. The tenderer shall thus ensure that it correctly informs each party involved, maintains a processing register and takes appropriate technical and organisational measures to protect the personal data it processes. It will only process personal data in a manner consistent with the processing principles set out in the GDPR and only on the basis of legitimate legal grounds.
  • that it shall provide the notice below to all persons whose personal data Port of Antwerp-Bruges processes in the context of the public contract and that it shall process this personal data in accordance with the applicable laws and regulations on data protection and the processing of personal data.


Port of Antwerp-Bruges NV (public limited company) under public law (hereinafter "Port of Antwerp-Bruges", "we" or "us") attaches great importance to the protection of personal data. Personal Data are all the information about an identified or identifiable natural person (hereinafter the "data subject", "you", or "your"). We will always protect your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or GDPR) including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter collectively "Applicable Privacy Legislation").


This notification on the processing of your personal data (hereinafter "Privacy Statement") was drawn up to clearly inform you about the processing of your personal data and your rights as a data subject. As such, please read this document thoroughly and contact us if you have any questions via the contact details in Article 9 below.

1. Application of this statement

This privacy notice applies to the processing of personal data of the following categories of data subjects:

  • persons affected by this public contract and any communication relating thereto.

2. Data controller

1.1 The controller for this processing is Port of Antwerp-Bruges.


1.2 The Data Protection Officer of Port of Antwerp-Bruges can be contacted at

3. Overview of the processing (personal data, purpose, legal basis)

(Personal) data

Contact details for persons involved in these specifications and all the corresponding communication.


  • To guarantee smooth communication between the tenderer or specific persons involved in this project (in the name of the tenderer) and Port of Antwerp-Bruges within this public contract or a future public contract issued by Port of Antwerp-Bruges in which the tenderer is involved. In this way, the tenderer may be contacted at any time in the context of a new or ongoing public contract with Port of Antwerp-Bruges.
  • To guarantee the proper performance of public contracts.

Legal basis

Legitimate interest of Port of Antwerp-Bruges to adequately ensure the conclusion of and compliance with agreements.

4. Source of personal data

Port of Antwerp-Bruges shall only process the personal data that it obtains directly from the tenderer. In addition, Port of Antwerp-Bruges also processes personal data of persons concerned by these specifications, of whom the tenderer provides the personal data or who do this themselves by means of communication with Port of Antwerp-Bruges. Port of Antwerp-Bruges relies on the tenderer to inform all these persons accordingly.

5. Categories of recipients

In the context of this processing, your personal data will not be transferred to third parties.

6. International transfers

Your personal data will not be transferred outside the European Economic Area.

7. Retention period

7.1 Port of Antwerp-Bruges shall retain your personal data for as long as is necessary for the purposes set out in Section 3. After that time, the personal data shall be deleted.


For more information you can always contact

8. Your rights as a data subject.

In accordance with the Applicable Legislation, you may exercise the following rights (if and to the extent applicable):

  • You can request access to and receive a copy of any personal data we have processed concerning you.
  • You can also request that your personal data that is incorrect or incomplete be corrected or completed.
  • You can request that your personal data be deleted.
  • You can object to the processing of your personal data, request that we restrict the processing of your personal data or request the portability of your personal data.
  • You can also object, free of charge, to the processing of your personal data for direct marketing purposes by contacting Port of Antwerp-Bruges at the address below or by using the unsubscribe link in any direct marketing communication.
  • If we collect and process your personal data with your consent, you can withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of any processing based on your consent before it is withdrawn.


You can exercise these rights by sending an email to the following email address:


Finally, you also have the right to file a complaint with a supervisory authority.

9. Contact details

Port of Antwerp-Bruges is responsible for the collection and use of your data as described in this Privacy Statement. You can contact us at


Contact details of the Data Protection Officer (DPO):

10. Updates to this Privacy Notice

We may update this Privacy Notice from time to time to comply with business, legal or technical developments. When we update our Privacy Notice, we will take appropriate measures to inform you, depending on the significance of the changes and the statutory requirements in this regard.