Privacy Statement: Port Police Regulation

Notification of processing of personal data

Last updated: 23 August 2022


Port of Antwerp-Bruges NV (public limited company) under Public Law (hereinafter "Port of Antwerp-Bruges", "we" or "us") attaches great importance to the protection of personal data. Personal Data are all the information about an identified or identifiable natural person (hereinafter the "data subject", "you", or "your").

We will always protect your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or GDPR) including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter collectively "Applicable Privacy Legislation").


This notification on the processing of your personal data (hereinafter "Privacy Statement") was drawn up to clearly inform you about the processing of your personal data and your rights as a data subject.


As such, please read this document thoroughly and contact us if you have any questions via the contact details in section 9 below.

1. Application of this statement

This privacy statement applies to the processing of personal data of the following categories of data subjects:

  • Port users

2. Data controller

2.1 The controller for this processing is Port of Antwerp-Bruges.


2.2 The Data Protection Officer of Port of Antwerp-Bruges can be contacted at

3. Overview of the processing (category, (personal) data, purpose, legal basis)

1. Maritime shipping: at the time of notification by the shipping agent

(Personal) data

  • Pre-notification: company, phone number of contact person
  • Initial mooring request: crew, contact person, phone number of contact person
  • Declaration of shift: name of shipping agent, name of ship
  • Declaration of departure: name of shipping agent
  • Declaration of crew members: name, ID, nationality, place of birth, date of birth
  • Declaration of passengers: place of birth, date of birth, port of embarkation, port of disembarkation
  • Declaration of stowaways: name, description, ID, nationality, place of birth, date of birth, port of embarkation
  • Declaration of sick and dead persons: date of embarkation, illness, date of symptoms, status of illness (still sick, recovered, dead), status of sick person (evacuated, on board), treatment, remarks
  • Declaration of CSO: name, telephone work, e-mail address work


  • Guiding shipping and ensuring the smooth and safe navigation of shipping traffic in the port.
  • Ensuring security throughout the port.
  • Scheduling and handling of freight.
  • Monitoring internal port infrastructure and facilities.
  • Handling of damage claims.
  • Charging fees for the use of the port infrastructure.
  • Charging harbour dues, such as shipping dues, barge dues and towing dues.
  • Preparing statistics on shipping.
  • Fulfilling legal obligations with regard to the personal data that must be passed on by incoming vessels.
  • Optimal planning and handling of container barge traffic in the Port of Antwerp.
  • Handling invoicing from various customers, suppliers, contractors, service providers, and such like.
  • Following up and implementing agreements with external parties, as well as public contracts.
  • The neighbourhood information network.

Legal basis

The initial data processing is necessary for the legal obligations imposed on Port of Antwerp-Bruges and shipping. The further processing of the data such as preparing statistics, monitoring shipping traffic, etc., is necessary to fulfil the general interest mission entrusted to Port of Antwerp-Bruges by the relevant regulations.

2. Inland navigation: at the time of notification by the bargemaster

(Personal) data

  • Lock reports inland navigation: contact details barge and bargemaster


  • Scheduling and monitoring the use of locks.

Legal basis

General interest.

3. Camera images

(Personal) data

Surveillance and other cameras are installed throughout the port area, on waterways, structures and locally critical points. These cameras are indicated, if necessary, by a pictogram as stipulated by the Law of 21 March 2007 regulating the location and use of surveillance cameras.


  • Safety
  • Vessel traffic services
  • Incident reporting

4. Radio communication

(Personal) data

VHF is used by ships, bridge and lock guards, etc.


  • Safety
  • Vessel traffic services
  • Incident reporting

5. Radar and AIS

(Personal) data

Anyone on the water within the port area will be subject to radar images and AIS.


  • Safety
  • Vessel traffic services
  • Incident reporting

6. Applications within the port.

(Personal) data

Data from waste collectors and waste processors, company data, contact data of customers, contact data of the Port Facility Security Officer.


Insofar as the processing of personal data constitutes a contractual or legal obligation and the data must be provided by the data subject, the data subject is required to provide the personal data. Should the data subject refuse to do so, Port of Antwerp-Bruges may deny access to the port.

4. Source of personal data

4.1 Port of Antwerp-Bruges processes personal data that it obtains from the data subject (inland navigation) or that it obtains through the shipping agent (maritime shipping).

5. Categories of recipients

5.1 In the context of this processing, the personal data will be passed on to third parties within the EU, namely to bodies to which Port of Antwerp-Bruges is legally obliged to pass on certain information, such as the (Maritime) police, various Federal Government departments, crisis managers, the Local Committee for Maritime Security, etc., but also to a number of nautical chain partners who require certain information, such as pilots. Certain personal data will also be transferred to external companies that provide technical support for certain applications. Port of Antwerp-Bruges makes the necessary arrangements with each third party to whom the personal data are passed on and, if necessary, concludes a processing agreement with these third parties. Port of Antwerp-Bruges selects only those processors that offer the necessary guarantees with regard to data processing and data protection.

6. International transfers

Your personal data will not be transferred outside the European Economic Area.


If you would like more information, please contact us at the following email address:

7. Retention period

7.1 Port of Antwerp-Bruges shall retain the personal data for as long as is necessary for the purposes set out in Section 3. After that the personal data shall be deleted.


For more information you can always contact

8. Your rights as a data subject

In accordance with the Applicable Privacy Legislation, you may exercise the following rights (if and to the extent applicable):

  • You can request access to and receive a copy of any personal data we have processed concerning you.
  • You can also request that your personal data that is incorrect or incomplete be corrected or completed.
  • You can request that your personal data be deleted.
  • You can object to the processing of your personal data, request that we restrict the processing of your personal data or request the portability of your personal data.
  • You can also object, free of charge, to the processing of your personal data for direct marketing purposes by contacting Port of Antwerp-Bruges at the address below or by using the unsubscribe link in any direct marketing communication.
  • If we collect and process your personal data with your consent, you can withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of any processing based on your consent before it is withdrawn.


You can exercise these rights by sending an email to the following email address: We will handle your request in accordance with Applicable Privacy Legislation.


Finally, you also have the right to file a complaint with a supervisory authority.

9. Contact details

Port of Antwerp-Bruges is responsible for the collection and use of your personal data as described in this Privacy Statement. You can contact us at


Contact details of the Data Protection Officer (DPO):

10. Updates to this Privacy Statement

We may update this Privacy Statement from time to time to comply with business, legal or technical developments. When we update our Privacy Statement, we will take appropriate measures to inform you, depending on the significance of the changes and the legal requirements in this regard.