1. Application of this statement
This privacy notice applies to the processing of personal data of the following categories of data subjects:
- Persons participating in competitions organised by one or more of the joint controllers.
Privacy Statement: Competitions
Date last updated: 30/12/2022
Port of Antwerp-Bruges (POAB), Port of Antwerp International NV (PAI), Antwerp/Flanders Port Training Center NPO (APEC), Railport Antwerpen NV (Railport) and Nationale Maatschappij der Pijpleidingen NV (NMP) (hereinafter referred to as "the joint controllers", "we" or "us") attach great importance to the protection of personal data. Personal Data are all the information about an identified or identifiable natural person (hereinafter the "data subject", "you", or "your").
We will always protect your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or "GDPR") including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter collectively "Applicable Privacy Legislation").
This notice on the processing of your personal data (hereinafter referred to as "Privacy Statement") has been drawn up to clearly inform you about the processing of your personal data and your rights as a data subject. As such, please read this document thoroughly and contact us if you have any questions via the contact details in Article 9 below.
2. Data controllers
2.1 The joint controllers for this processing are:
- Port of Antwerp-Bruges NV (public limited company) under Public Law (Port of Antwerp-Bruges), Zaha Hadidplein 1, B-2030 Antwerp, company number 0248.399.380;
- Port of Antwerp-Bruges International NV (POABI), Zaha Hadidplein 1, B-2030 Antwerp, company number 0466.583.658;
- Antwerp / Flanders Port Training Center VZW (APEC), Zaha Hadidplein 1, B-2030 Antwerp, company number 0416.970.633;
- Railport Antwerpen NV (Railport), Zaha Hadidplein 1, B-2030 Antwerp, company number 0538.888.250;
- Nationale Maatschappij der Pijpleidingen NV (NMP), Zaha Hadidplein 1, B-2030 Antwerp, company number 0418.190.556.
2.2 You can reach the Data Protection Officers through the following channels:
- Port of Antwerp-Bruges: dpo@portofantwerpbruges.com
- POABI: mario.lievens@portofantwerpbruges.com
- APEC: mario.lievens@portofantwerpbruges.com
- Railport: nils.vanvliet@railport.be
- NMP: tessa.vanoudendyck@pipelink.eu
Overview of the processing (purpose, personal data, legal basis)
| Purpose | Personal data | Legal basis |
|---|---|---|
| Participation in competitions, registering and informing about outcome | First name, last name, email address | Consent |
4. Source of personal data
4.1 The joint controllers process the personal data they obtain directly from you.
5. Categories of recipients
In the context of this processing, your personal data is transferred to third parties.
6. International transfers
In the event that we transfer your personal data to a third country or international organisation (i.e. outside the EEA), we will ensure that your personal data is either transferred only to third countries that are deemed by the European Commission to provide an "adequate" level of protection (a list of adequate third countries is available on the European Commission's website) or if your personal data is not transferred to a country that provides an adequate level of protection, we will provide appropriate safeguards (e.g. enter into EU standard contractual clauses or binding corporate rules with the recipient and implement the necessary additional measures) to ensure that your personal data remains protected in accordance with Applicable Privacy Legislation.
If you would like more information or to receive a copy of these guarantees, please contact us at the following e-mail address: dpo@portofantwerpbruges.com.
7. Retention period
We will retain your personal data for no longer than is necessary for the purposes for which it was collected as set out in the diagram above (Section 3). More specifically, the personal data mentioned above is kept for a period of three years from the day the data is stored in our systems. Every year, it is verified which data subjects are no longer active, and these are deleted, irrespective of the above-mentioned three-year retention period.
For more information, you can always contact dpo@portofantwerpbruges.com.
8. Your rights as a data subject
In accordance with the Applicable Privacy Legislation, you may exercise the following rights (if and to the extent applicable):
- You can request access to and receive a copy of any personal data we have processed concerning you;
- You can also request that your personal data that is incorrect or incomplete be corrected or completed;
- You can request that your personal data be deleted;
- You can object to the processing of your personal data, request that we restrict the processing of your personal data or request the portability of your personal data.
- You can also object, free of charge, to the processing of your personal data for direct marketing purposes by contacting Port of Antwerp-Bruges at the address below or by using the unsubscribe link in any direct marketing communication.
- If we collect and process your personal data with your consent, you can withdraw your consent at any time. Withdrawing your consent does not affect the lawfulness of any processing based on your consent before it is withdrawn.
You can exercise these rights by sending an email to the following e-mail address: dpo@portofantwerpbruges.com. We will handle your request in accordance with the Applicable Privacy Legislation.
Finally, you also have the right to file a complaint with a supervisory authority.
9. Contact details
The joint controllers are responsible for the collection and use of your personal data as described in this Privacy Statement. You can contact us at dpo@portofantwerpbruges.com.
Contact details of the Data Protection Officer (DPO): dpo@portofantwerpbruges.com.
10. Updates to this Privacy Notice
We may update this Privacy Notice from time to time to comply with business, legal or technical developments. When we update our Privacy Statement, we will take appropriate measures to inform you, depending on the significance of the changes and the legal requirements in this regard.