Privacy Statement: Harbour dues, water bunkering and waste collection

Notification of processing of personal data

Last updated: 25 September 2024

Port of Antwerp-Bruges (hereinafter referred to as "POAB", "we" or "us") attaches great importance to the protection of personal data. Personal Data is all the information about an identified or identifiable natural person (hereinafter the "data subject", "you" or "your"). We will always protect your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or "GDPR") including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter collectively "Applicable Privacy Legislation").

This notification on the processing of your personal data (hereinafter "Privacy Statement") was drawn up to clearly inform you about the processing of your personal data and your rights as a data subject. As such, please read this document carefully and contact us if you have any questions via the contact details in Article 9 below.

1. Application of this statement

This privacy statement applies to the processing of personal data of the following categories of data subjects:

Inland navigation operators who declare ownership of a vessel using the form
Third parties in whose name invoices harbour dues are charged

2. Data Controller

2.1 The controller for this processing is Port of Antwerp-Bruges.

2.2 The Data Protection Officer of Port of Antwerp-Bruges can be contacted at dpo@portofantwerpbruges.com.

3. Overview of the processing (personal data, purpose and legal basis)

Purpose	Personal data	Legal basis
Communication with the owner or third-party payer relating to harbour dues, water bunkering, or waste collection	Surname and forename Address Telephone number E-mail address	Legal requirement: – Harbour dues: Art. 15 Port Decree – Waste collection: Art 41. Decree on sustainable management of material cycles and waste materials For water bunkering: agreement
Calculation of harbour dues and payments under the waste collection cost coverage system	Surname and forename Address Telephone number E-mail address Ship details (FD number, ENI number, MMSI number, current and previous name of ship, type, flag, year of construction, tonnage, length, beam, measurement certificate number, IMO number, TEU)	Legal requirement: – Harbour dues: Art. 15 Port Decree – Waste collection: Art 41. Decree on sustainable management of material cycles and waste materials
Port of Antwerp-Bruges is obliged to report the waste register to OVAM regarding collected, retrieved, removed or usefully applied waste from inland waterway vessels	Name ENI number of the inland vessel of the waste producer involved in the waste stream	Legal obligation: - Art. 6§1 Materials Decree - Art. 7.3.4.1. VLAREMA - Art. 7.5.1 VLAREMA
Billing related to harbour dues, drinking water bunkering, or waste	Surname and forename Address Bank account number VAT number	Agreement

The data subject is obliged to provide the personal data to calculate harbour dues and payments under the cost coverage system. If the individual does not provide any personal data, he or she cannot use drinking water bunkering.

4. Source of personal data

Port of Antwerp-Bruges processes personal data originating from vessel owners. So the owner sends us either their own data or data about the third-party payer. Port of Antwerp-Bruges has no other sources of personal data.

5. Categories of Recipients

Sporadically, upon explicit request, personal data will be passed on to government services, such as the City Port Authority, waterway police and Flemish Waterways, OVAM.

6. International transfers

Your personal data will not be transferred outside the European Economic Area (EEA).

If you would like more information or to receive a copy of these guarantees, please contact us at the following e-mail address: dpo@portofantwerpbruges.com.

7. Retention period

Port of Antwerp-Bruges shall retain your personal data for as long as is necessary for the purposes set out in Article 3. After that time, the personal data shall be deleted/anonymised.

For more information on this, you can always contact dpo@portofantwerpbruges.com.

8. Your rights as a Data Subject

In accordance with the Applicable Privacy Legislation, you may exercise the following rights (if and to the extent applicable):

You can request access to and receive a copy of any personal data we have processed concerning you.
You can also request that your personal data that is incorrect or incomplete be corrected or completed.
You can request that your personal data be deleted.
You can object to the processing of your personal data, request that we restrict the processing of your personal data or request the portability of your personal data.

You can exercise these rights by sending an e-mail to the following e-mail address: dpo@portofantwerpbruges.com. We will handle your request in accordance with Applicable Privacy Legislation.

Finally, you also have the right to file a complaint with a Data Protection Authority:

Data Protection Authority
Rue de la Presse 35, B-1000 Brussels

+32 (0)2 274 48 00
+32 (0)2 274 48 35
contact@apd-gba.be

9. Contact details

Port of Antwerp-Bruges is responsible for the collection and use of your personal data as described in this Privacy Statement. You can contact us at dpo@portofantwerpbruges.com.

Contact details for the Data Protection Officer (DPO): dpo@portofantwerpbruges.com.

10. Updates to this privacy statement

We may update this privacy statement from time to time to comply with business, legal or technical developments. When we update our privacy statement, we will take appropriate measures to inform you, depending on the significance of the changes and the legal requirements in this regard.