Privacy declaration: Contracts

Data Protection - Declaration on Processing of Personal Data

 

Date last update: 12th of April 2022
 

Port of Antwerp-Bruges NV under public law (Port of Antwerp-Bruges) attaches great importance to processing of personal data, i.e., information that enables us to identify you as a private individual. Personal data arise whenever it is possible to make a direct or indirect link between one or more items of data and a private individual ("natural person").
 

Your personal data will always be protected by us in compliance with the "Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC: the General Data Protection Regulation (GDPR)" and the national legislation implementing this Regulation.

This privacy declaration has been issued to provide clear information concerning the processing of your personal data.

We ask you as the reader to pass on this declaration to all persons whose personal data we process and who are in direct contact with you.

  1. Responsibility for the processing
     
    1. The data controller for processing is Port of Antwerp-Bruges, located at Zaha Hadidplein 1, B-2030 Antwerp, and with company number 0248.399.380.
    2. The Port of Antwerp-Bruges Data Protection Officers can be contacted on dpo@portofantwerpbruges.com.
    3. As data controller, Port of Antwerp-Bruges shall take all appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, accidental loss and any unauthorised processing of personal data.
    4. Port of Antwerp-Bruges shall further ensure that personal data are processed in a lawful, adequate and transparent manner; that personal data are collected for specified, explicit and legitimate purposes and are not further processed in a way incompatible with those purposes; that personal data are adequate, relevant and limited to what is necessary for the said purposes; that personal data are accurate and, where necessary, kept up to date; that personal data are not kept longer than necessary for the said purposes. (See general principles Article 5 GDPR)
    5. Port of Antwerp-Bruges guarantees that no transfer to third countries for data processing or storage shall take place without taking the necessary measures to comply with the protection requirements of the European privacy regulations.
       
  2. Who is concerned

    Port of Antwerp-Bruges only processes personal data of persons who are involved with this contract and every communication hereabout.

     
  3. The personal data that we process
     
    1. In this connection Port of Antwerp-Bruges gathers the following personal data:
      Contact details of persons covered by this contract and all related communication.
       
    2. Under no circumstances shall Port of Antwerp-Bruges collect special categories of personal data, such as data concerning race, political opinions, health, religious and other beliefs, sexual orientation, or the like.

       
  4. Sources of personal data
     
    1. Port of Antwerp-Bruges only processes the personal data that it receives directly from the other party to the contract (hereinafter: "the other party").
       
    2. In addition, Port of Antwerp-Bruges processes the personal data of persons covered by the contract whose personal data are passed on by the other party or who pass it on themselves in communication with Port of Antwerp-Bruges. Port of Antwerp-Bruges expects the other party to make this declaration available to such persons.
       
  5. Purposes for which the data are processed
    The personal data shall be processed for the following purposes:
     
    1. To guarantee smooth communication between the other party on the one hand – or certain persons covered by this contract (on behalf of the other party) – and Port of Antwerp-Bruges on the other, under the terms of this contract or any future contract made with Port of Antwerp-Bruges in which the other party is also involved. This is to ensure that the other party can always be contacted in connection with a new or current contract with Port of Antwerp-Bruges.
       
    2. To guarantee correct fulfilment of the contract.

       
  6. Legal basis of the processing
    The legal basis for the processing of personal data is as follows:
     
    1. The necessity to perform a task carried out in the public interest of Port of Antwerp-Bruges, namely on the one hand to ensure smooth communication between itself and other parties (or potential parties) to the contract, and on the other to ensure correct fulfilment of the contract made by it, without prejudice to the interests, basic rights or fundamental freedoms of the persons concerned, as being more important than these legitimate aims.
       
  7. Period for which the data are kept

    Port of Antwerp-Bruges shall keep the abovementioned personal data for as long as necessary to achieve the purposes stated in art. 4 above, after which these personal data shall be deleted. For more specific information, you can always contact us at dpo@portofantwerpbruges.com.

    The necessity thereof to be able to execute an agreement to which you are a party, namely, to establish proper communication and correct settlement.

     
  8. Your rights as the person concerned

    You can exercise your rights at any moment by sending an e-mail (with proof of identity by attaching a copy of the relevant page or side of your identity card or document) to dpo@portofantwerpbruges.com. Port of Antwerp-Bruges shall reply within one month. Some rights can be exercised directly by you, by making use of the relevant settings.
     
    1. You are entitled at any time to withdraw your permission; however, this will not affect the legitimacy of any processing carried out based on your permission before it was withdrawn.
       
    2. Whenever personal data are processed for the purposes of direct marketing, you are entitled at any moment to make an objection against this processing, which includes profiling related to direct marketing. Port of Antwerp-Bruges will use direct marketing if newsletters or invitations for events are sent. You can unsubscribe using the link at the foot of the e-mails.
       
    3. In cases where Port of Antwerp-Bruges acts based on its legitimate aims or in the public interest, you are entitled at any time to make an objection against the processing of personal data concerning you, for reasons of your specific situation. In such a case you must explain your specific reasons. Port of Antwerp-Bruges shall then suspend the processing, unless it is able to show compelling, legitimate grounds for the processing that are more important than your interests, rights and liberties as the person concerned, or that are related to obtaining, exercising, or substantiating a court order.
       
    4. You are entitled to get a definite answer from Port of Antwerp-Bruges as to whether personal data concerning yourself are being processed, and if they are, to inspect this personal data. In responding to this request AHA shall also provide the details of the processing. AHA shall send you a copy of the personal data being processed.
       
    5. You are entitled to require Port of Antwerp-Bruges to immediately rectify incorrect personal data concerning yourself. You can also require Port of Antwerp-Bruges to complete any personal information that is incomplete. In some cases, you may be able to rectify or complete your own personal data yourself, for example by accessing an application.
       
    6. You are entitled to require Port of Antwerp-Bruges to delete personal data concerning yourself, without unreasonable delay. Port of Antwerp-Bruges shall delete personal data when the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed, when there is no longer a lawful ground for data processing, when the data subject objects to the processing and there are no overriding legitimate grounds for the processing, when the personal data have been unlawfully processed, when the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject or when the personal data have been collected in relation to the offer of information society services.

      In cases where Port of Antwerp-Bruges has made personal data public and is then required to delete it, Port of Antwerp-Bruges shall take reasonable measures to inform other data processors with access to the information that you have asked for all copies of it, reproductions of it or links to it to be deleted.

      In some cases Port of Antwerp-Bruges is not allowed to delete certain personal data, such as when the processing is necessary for exercising the right of freedom of expression and information, for (b) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, for reasons of public interest in the area of public health, for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes or for the establishment, exercise or defence of legal claims. The data subject will be informed accordingly if this is the case.

      When you ask for your personal data to be deleted, your e-mail address will be kept on a separate list so that Port of Antwerp-Bruges can prove and verify which data subjects have asked for deletion of their personal data and cannot be added to our systems in the future.
       
    7. You are entitled to place limitations on the processing of personal data – if you contest their correctness, or if their processing is illegitimate but you oppose deletion of the data, or if Port of Antwerp-Bruges no longer requires the data for the purposes of the processing but you still need it for obtaining, exercising or substantiating a court order, or if you oppose the processing – until such time as Port of Antwerp-Bruges is able to show legitimate grounds for the processing, or until it is able to check the correctness of the data.

      In such a case the personal data shall not be processed (apart from simply being saved) except with your permission, or except for obtaining, exercising, or substantiating a court order, or for protecting the rights of another natural or artificial person, or for other weighty reasons of general interest for the European Union or a Member State.
       
    8. You are entitled to obtain the personal information concerning you, that you have supplied to Port of Antwerp-Bruges; you are entitled to receive it in a structured, conventional, machine-readable form, and you are further entitled to then pass it on to another data processor. This may apply e.g., whenever the processing is based on permission or an agreement to which you are a party, or when the processing is carried out by automated processes.
       
    9. Finally, you are entitled at any moment to submit a complaint to the supervisory authority, namely the Data Protection Authority.
       

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